Company Secretary

Frequently Asked Questions

1. Must a Singapore company appoint a company secretary?
2. Is the company secretary an officer of the company?
3. What are company secretary responsibilities?
4. What will AsiaBiz company secretary role be in my company should I appoint your firm? What is included in the annual fee for your Company Secretary Service?
5. What kind of secretarial services will be chargeable?

Answers

1. Must a Singapore company appoint a company secretary?

   Singapore Companies Act Section 171 of the Companies Act requires a company to appoint a Singapore resident company secretary. All Singapore Companies must appoint a Company Secretary to handle on-going statutory compliance matters. AsiaBiz will act as the named Company Secretary for your Company to comply with the Companies Act.

2. Is the company secretary an officer of the company?

   Yes the company secretary is the officer of the company and his/or her name must be registered ACRA Records.

3. What are company secretary responsibilities?

   The company secretary is usually responsible for establishing and maintaining the company’s records. Monitoring and ensuring compliance with relevant legal requirements, particularly under the Companies Act are adhered on a timely basis.

   • any changes in the director(s) of a company or particulars relating to director(s)
   • changes to a directors name or residential address
   • removal from office in accordance with the Act or constitution
   • appointments/resignations/deaths
   • annual return
   • change of company name
   • adoption, alteration and revocation of constitution
   • issue of shares
   • any other changes that requires updating with ACRA

4. What will AsiaBiz company secretary role be in my company should I appoint your firm? What is included in the annual fee for your Company Secretary Service?

   Our annual fee for acting as the company secretary includes the following:

   • Providing one qualified person as Secretary of your company including named Company Secretary in ACRA Records for 12 months
   • Preparation of forms to be filed with the ACRA
   • Maintaining the statutory books and preparation of all relevant minutes for directors and shareholders meetings
   • Share transfer forms and any other documentation normally required in the field of Company Secretarial work.
   • ACRA and IRAS various statutory Compliance Alert & Reminders via Email.

   *Non-routine corporate secretarial services are charged on a time-cost basis.
   ACRA – Accounting & Corporate Regulatory & Authority

5. What kind of secretarial services will be chargeable?

   Secretarial matters of non-routine nature will be chargeable on a per request basis and all out of pockets expenses. Examples include:

   • Increase of paid-up capital
   • Change of shareholding
   • Change of M&A
   • Change of directors
   • Opening of additional bank accounts
   • Change of registered address